Facility & Room Rentals

Are you searching for a unique spot to rent for an upcoming event?  Choose our Trainyards Indoor facility!  Located just down the road from the popular Trainyards shopping district and close-by to the 417, our Trainyards Indoor facility is the perfect location for a variety of rental types.

  • Family Birthday Parties (for up to 50 people)
  • Babysitting & First Aid Courses
  • Community Meetings & Events
  • Senior Meetups (i.e. Bridge, Cribbage)
  • Parent & Toddler Groups
  • Many other events and activities!

Limited free parking on site.  The parking lot is shared by all units so it is on a first come basis.  During the day there should be a minimum of 5 spots available at the unit – during the evening there could be closer to 10 spots available.   There is also free street parking on near-by streets.  OC Transpo stops within steps of the building include Route 86 (Stop #7150), Routes 42, 94, 95 (Stop #0742), and Routes 40, 42, 95 (Stop #7158).

Available for bookings Monday – Sunday.  Non-prime times include Monday – Friday from 6:00 am – 3:00 pm.  Prime times include Monday – Friday from 3:00 – 11:00 pm, Saturdays from 4:00 – 10:00 pm, and Sundays from 3:00 – 10:00 pm. 

Please use the form located at the bottom of this page to send us a message with your party details and preferred time.

Rental Option #1:  Swimming Pool & Main Area (Oasis Lounge & Play Area) + Kitchenette

Rental Fees:  $195 + HST per hour (non-prime time) / $249 + HST per hour (prime time)

Pool Area Capacity:  18
Main Area Capacity:  25

Access to our 40 foot heated, salt-water pool as well as our spacious main area alongside the pool. The main area boasts a tropical Oasis Lounge, a Hippo Play Area for children, three change-rooms, and multiple tables / chairs.  The pool is kept between 85 – 88 F so swimmers find the water temperature to be very comfortable.  We will provide one lifeguard to ensure that everyone enjoys the pool safely.

Mermaid tails and a mermaid instructor can be included in this rental option but there will be an additional cost of $30 / hour.  Mermaid tails cannot be used unless the mermaid instructor is present.  Mermaid instructor is different from the lifeguard that is included in the standard rental option.

 

Rental Option #2:  Oasis Lounge, Play Area + Kitchenette (no swimming pool)

Rental Fees:  $60 + HST per hour (non-prime time) / $95 + HST per hour (prime time)

Main Area Capacity:  25

The main area boasts a tropical Oasis Lounge, a Hippo Play Area for children, and multiple tables.  Additional tables can be provided, if required.  This would be the perfect setting for parent & child play dates, community events, bridge / board game get-together.

Air temperature is kept at a lovely 27 C – perfect for these cold Ottawa winters.  When you step inside our facility, you will forget that is winter!

 

Rental Option #3:  Meeting / Party Room + Kitchenette 

Rental Fees:  $30 + HST per hour (non-prime time) / $50 + HST per hour (prime time)

Front Room Capacity:  20

The main area boasts an open space with tables and chairs.  The room is extremely versatile so it would be perfect for a first aid course, babysitting course, community meeting, birthday party, etc.  Additional tables can be provided, if required. 

Air temperature is kept at 25 C – perfect for these cold Ottawa winters.  The room is completely separate from the pool area so it is relatively quiet.

 

Trainyards Indoor Rental Policy

This policy sets the standard terms for customer rental imposed by Hippo in the Bathtub Inc. (“Venue Provider”)
By reserving and renting this venue, the “Renter” agrees to these stipulations and Rules of Conduct:

As a Renter, I am only receiving a license for the agreed upon venue space and accessories as specifically set out in the Booking Confirmation, limited to the rental time that has been specified, reserved and for which payment has been made. The Venue Provider may restrict your access to the premises for any reason immediately before and after your specified rental period has started or expired.

As a Renter, I must not act in a manner that, in the Venue Provider’s sole discretion, adversely affects or is likely to adversely affect the peaceful operation of the premises.

As a Renter, I will not use the rented premises for any illegal, unethical, or immoral purposes or in any manner that could tarnish or is likely to tarnish the reputation of the Venue Provider.

As a Renter, I will not tamper with, borrow or remove, any property of the Venue Provider, including, but not limited to, all chattels, furniture, equipment, artwork, accessories or others items kept on the premises.

As a Renter, I will not cause or permit any hazardous substances to be used, stored, generated, released or disposed of on, in or near the premises.

As a renter, I agree to be held solely responsible and liable for the entirety of the rental area, including any common areas, attached thereto. I agree to be held solely responsible and liable and will hold the Venue Provider harmless for any injury and/or damages to persons or their property, sustained by myself or any of my agents, assigns, affiliates, associates, friends and family on the premises.

As a Renter, I will be held liable and will hold the Venue Provider harmless for any guest, invitee, or visitor actions on the premises.

As a Renter, I agree to leave the venue in a tidy, presentable condition. As a renter, I will be responsible for tidying up and removing any personal item before the expiry of the rental period.

Other restrictions associated with rental:
Any signs, symbols or other objects displayed on the premises must be pre-approved by the Venue Provider, and must be removed immediately following the expiration of the reservation. The Venue Provider takes no responsibility or liability for the inappropriate display of third party trademarks, signs, symbols, trade dress, etc. that the Renter may bring into or onto the premises.

There is NO SMOKING inside the premises at any time or for any reason.

Any rental equipment or requirements for technical support requires the Venue Provider staff or designates to operate. Additional fees may be charged for this service.

Disclaimer:
The Venue Provider is not responsible for any loss or damage caused by or to the Renter, its agents, assigns, associates, affiliates, staff, friends or family, caused by the Renter’s actions or neglect or those of its participants, attendees, sponsors, vendors, etc. at the event, whether such loss or damage is Hippo in the Bathtub’s facilities, participants and/or vendors at the event or to other third parties, and to make full restitution, including agreeing to indemnify and hold harmless Hippo in the Bathtub Inc., its partners, directors, employees, agents, assigns, associates and affiliates, from any actions, claims or law suits arising therefrom.

Renters agree to waive all rights to claim against Hippo in the Bathtub, its partners, directors, employees, agents, assigns, associates and affiliates, for any loss or damage to property, owned or in the custody, care and control of the Renter or belonging to participants and/or vendors on the premises. Renters agree to indemnify and hold harmless Hippo in the Bathtub Inc., its partners, directors, employees, agents, assigns, associates and affiliates, for any loss, damage, injury or death to the Renter, its agents, assigns, associates, affiliates, staff, friends or family, as a result of any act or omission on the part of Hippo in the Bathtub.

Security Deposit:
A security deposit, when specifically set out in the proposal/quotation, will be charged at the discretion of the Venue Provider and will be fully refundable within two weeks following the expiration of the rental period. The Venue Provider will retain the security deposit either in full or in part, for the following reasons:
– for any violation of this Venue Rental Policy/Agreement, facility usage or health and safety policy;
– for any event that runs over schedule;
– for any damage caused to the premises or common areas or to the chattels, furniture, equipment, etc.;
– If the premises are not left satisfactorily clean.

Trainyards Indoor Rental Guidelines

Rental groups are responsible for their own set up and clean up – Set-up and clean-up must take place within the time booked on your Rental Agreement.

Access to the room will only be permitted within the rented time – Avoid arriving too early or staying too late or you risk being charged double the hourly rate and/or forfeiting your deposit. Storing items in the facility before or after your rental is not permitted. If catering, they must be aware of this as well.

Attendance must not exceed the room’s capacity – If the number of guests exceeds the maximum they will be asked to leave, or the rental may be cancelled.

The renter is responsible for the behavior of all guests while at the facility.

Room rentals only include the space, tables, and chairs in the room. No other equipment is provided.

Only use Green Painter’s Tape for decorations (or an equivalent masking tape), and remove by the end of your rental. Other tapes tend to be more difficult to remove and can damage the walls/windows/paint.

If you are not managing the event, you must ensure all organizers are aware of the policies.

Hippo in the Bathtub is not responsible for lost or stolen items.

Trainyards Indoor Rental FAQ's

Q: How much do I have to pay up front, just a deposit?

A: You must make a full balance payment, including the damage deposit, in order to secure the date and time.

Q: I am booking multiple dates can I pay in installments?

A: Yes, we can arrange a payment plan depending on the nature of the rental.

Q: Can I serve alcohol?

A: At this time, we are not allowing alcohol to be present at our facility.

Q: Can I have candles?

A: No open flames are permitted. The only exception is birthday cake candles, provided they are monitored at all times.

Q: Do you have a projector, sound system, etc?

A: We do not have any audio or visual equipment; renters are welcome to bring their own.

Q: Can I advertise and sell tickets?

A: You cannot book an event at our facility that is public in nature, it must be a private event. You cannot sell tickets, hold fundraisers, advertise with posters or flyers etc. If you are unsure please feel free to call or email us with questions regarding your event.

Q: Can I sell items or have fair?

A: No type of event is permitted to sell items. No money exchanges can be made during a rental.

Q: Do you set up/clean up the room for us?

A: No, the renter is responsible for setting up and cleaning up the room including removal of garbage within the rented time.

Q: What is included in the rental?

A: The room, and the tables and chairs contained in it.

Q: Are there restrictions for decorating?

A: You can decorate as you like but you must setup and cleanup within your rented time. You may only use green painters tape, no pins, duct tape or other items that will damage the walls, otherwise deductions will be made from damage deposit. Also note no confetti, rice or other similar items.

Q: Can I come a little earlier to set up? Or stay a little later?

A: No, you cannot access the room or store any supplies or items any sooner than your rental time. As there may be a rental or program after yours, it may not be possible to stay later than your rented time either. If you can’t clean up and exit by the end of your rented time, you will be charged at double the rate for the additional time required. Make sure to include set up and clean up time at the time of your booking.

Q: Can we use the other areas of the facility?

A: You are only permitted to use the space in which you have rented, meaning guests are not to wander around the building or use other parts of the facility. Keep in mind that any mess left in the other area of the facility by guests are the renter’s responsibility.

Questions?

If you require further information about our rental options, please send us a message through the below form and someone will be in contact with you shortly.  Please provide as many details as possible about your rental request – this will allow our staff to respond with the most relevant information.

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